The Executive Assistant to the President plans and implements the interactions and communications of the College President’s office.
This is a service-leadership position that receives daily calls and guests to the President’s office, schedules and maintains the President’s travel plans, and facilitates professional outreach and communication to employees and other constituencies. This communication is often done through regular print mailings, phone calls, and emails requiring a high level of reliability, creativity, and positivity. In all these capacities the Executive Assistant serves as a confidential advisor to the President and a public advocate for the College.
The executive assistant also supports the president as a liaison to the Board of Directors and the College’s Leadership Team, assisting both groups with external and internal communications and meeting preparation.
- Respond to phone calls and emails for the President’s office.
- Receive guests and convene meetings for the President.
- Plan, schedule, and monitor meetings and travel for the President.
- Regularly send preplanned and mission-critical communications to colleagues and benefactors.
- Compile, write, and send biweekly communications from the President to Board members, major donors, and colleagues.
- Plan and facilitate Board meetings and Board committee meetings three times per year.
- Schedule Leadership Team meetings and coordinate communication for the Leadership Team and other groups convened by the President’s office.
- Other responsibilities as needed and appropriate.
- Bachelor’s degree preferred. Excellent analytical skills required.
- Experience in office management, academic administration, human resources, or business communications preferred.
- Excellent verbal and written communication skills.
- Ironclad discretion with all information.
- Prowess with standard technology supporting office productivity (e.g. Microsoft Office) and willingness to learn new digital tools.
- Ability to prioritize and do what needs to be done first.
- High emotional intelligence.
- Impeccable organization and attention to detail.
- Ability to see and act on the big picture.
- Adaptability to adjust to unexpected situations and changing priorities.
- Demonstrated commitment to the mission of Florida College and the primary constituency served by the College.
This is a full-time staff position, with full standard employee benefits, including medical, retirement, vacation, and 100% tuition reduction for employee and immediate family.
Applications received by May 22, 2023, are assured full consideration. Interested applicants should submit a resume and cover letter, including specific reference to qualification #11. Email application materials to Jocelyn Slone, SloneJ@floridacollege.edu.